Approved hours become invoices in your accounting system
Staffly gathers hours, expenses and fees into invoice periods per order and creates the invoices in your accounting system - with receipts attached.
Invoice periods per order
Each order has its own frequency and period start, so weekly and monthly billing can run side by side.
- 1Frequency per order: weekly, odd/even weeks or monthly
- 2Period start to suit the customer
- 3An overview of what is due and what is approaching
- 4History of what has already been invoiced
Created in accounting, sent from there
Staffly creates the invoice in your accounting system. Sending and booking happen in that system - Staffly does not send invoices itself.
- Hours, expenses and recruitment fees on the same invoice
- Receipts attached as PDF
- Prices taken from the customer's price agreement
- Repeated runs do not create duplicates
One-off sales and subscriptions
Beyond hours you can invoice products - both as one-off sales and as subscriptions that run automatically each period.
- A product catalogue with prices
- One-off invoices with no order behind them
- Subscriptions billed each period
- Prorated calculation when something changes mid-period
What the module includes
Receipts included
Expense receipts travel with the invoice as PDF.
Recruitment fee
Fixed amount or percentage, triggered by the start date.
Price agreements
The customer's agreed prices are applied automatically.
No duplicates
A period can be re-run without invoicing twice.
Subscriptions
Recurring billing with prorated adjustment.
History
See what was invoiced, when, and for which period.
Staffly does not send invoices
Invoices are created and booked in your accounting system, and that is where they are sent from. Staffly supplies the basis - hours, expenses, fees and receipts - so nothing is keyed twice.