Project control

Project cost control - what does it cost?

Project cost control for project-based companies: budget per phase, spend measured against the ceiling, change orders on top of the contract sum, and margin per project. Here is what it has to do, what Staffly costs, and what it is not.

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Definition

What project control has to do in an hours-based business

Job costing and project economics are the same problem from two sides: what was agreed, what has been spent, and what is left. A project system that does not know the registered hours cannot answer that - so the budget ends up in a spreadsheet that is out of date the moment an hour is approved.

  • Budget per phase and role, in hours and kroner
  • Spend measured against the ceiling while the job runs - not afterwards
  • Costs with the receipt attached to the job
  • Change orders as their own lines on top of the contract sum
  • Margin per project, per employee, per month
Price

What does project cost control cost?

The projects module is part of Staffly Pro at 5,995 DKK/month and Enterprise at 9,995 DKK/month. If you only need project economics and time tracking - not shift planning, recruitment or staff rental - the Custom plan is priced on the modules you actually switch on.

  1. 1Pro 5,995 DKK/month - projects, hours, invoicing and cashflow
  2. 2Enterprise 9,995 DKK/month - all of Pro plus suppliers and rental
  3. 3Custom - only project economics and hours, if that is all you need
  4. 4Extra users 149 DKK/month; contract size does not change the price
  5. 5No lock-in period
Honestly

What Staffly is not

Staffly is project ECONOMICS, not project PLANNING. There are no Gantt charts, no task dependencies and no resource levelling. If you need to draw a schedule for a contract, you need another tool - and Staffly can still be where the hours, the costs and the margin live.

  • No Gantt, no critical path, no task dependencies
  • Phases and budget lines - not a detailed schedule
  • One project at a time on a fixed price: a spreadsheet is enough
  • Without time tracking in the system, budget tracking means nothing
Integrations

The job has to end up in the accounts

A project's costs and invoices belong in the same place as the rest of the bookkeeping. Staffly creates the invoice in e-conomic or Billy with the receipt attached, and payroll goes to Salary.dk on the same approved hours the spend was measured with.

What project businesses ask first

Can we see spend per phase?

Yes - hours and kroner against the phase budget.

Do you handle change orders?

Yes, as their own lines on the contract sum.

Does the receipt follow the job?

Yes - attached to the cost entry.

Do we get margin per project?

Yes, and per employee on the project.

Can a project require certificates?

Yes - enforced as a hard rule in planning.

Can we hold retention?

Yes, as a negative line on the invoice.

Frequently asked questions about project control

Project management also covers the schedule: what happens when, and in what order. Project economics covers the money: budget, spend, extra work and margin. Staffly does the latter, on hours that are already registered.
No. There are phases and budget lines, but no Gantt charts, dependencies or resource levelling. A schedule has to be drawn in another tool.
It is part of Staffly Pro (5,995 DKK/month) and Enterprise (9,995 DKK/month). If you only need project economics and time tracking, the Custom plan is priced on your setup.
Yes. Hours are registered against the right site and purchase order from the phone, supplements are calculated automatically, and costs land on the job with the receipt.
Yes. Projects can be invoiced on a billing plan - on account, by stage or a final invoice - instead of running consumption, and retention is deducted as its own line.

See the budget, the spend and the margin on one job

From phase budget to approved hours, change orders and invoice - in 30 minutes.

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