Hours by site and purchase order - and an invoice that matches
Your people are on site, not in the office. Hours are registered on the phone against the right site and purchase order, supplements are calculated automatically, and the invoice is created in your accounting system with receipts attached.
Registration with the right reference
Every hour belongs to a site and a purchase order, so the invoice can be matched in the customer's system without anyone guessing afterwards.
- Hours per site and purchase order
- Registration from the phone on site
- Work types such as hourly, travel time and standby
- Weekend, night and overtime supplements calculated automatically
- Danish public holidays handled without manual rate lookups
Receipts photographed on the spot
Materials, tolls and parking are photographed where they happen and follow through onto the invoice as PDF - instead of an envelope of receipts at month end.
- Photo of the receipt submitted from the phone
- Category, currency and linked site
- Approved alongside the hours
- Receipts attached to the invoice in the accounting system
From approved hours to a draft
Once the hours are approved, Staffly gathers the period per order and creates the invoice in your accounting system. It is sent and booked from there.
- Invoice period per order: weekly or monthly
- Hours, expenses and supplements on the same invoice
- Prices from the customer's price agreement
- Repeated runs do not create duplicates
- Cashflow forecast on work delivered but not yet invoiced
Why it fits construction
Site and PO
The references the customer requires, present from the first entry.
Automatic supplements
Weekend, night, overtime and holidays without lookups.
Receipts included
Expenses photographed on site end up on the invoice.
Agreement rates
Minimum rates and supplements from your agreement.
Margin per order
See what is left once wages are paid.
Cashflow
See the money before it reaches the account.
A typical setup
Orders per customer and site with the purchase order attached, price agreements per customer, and a collective agreement carrying rates and supplements. Your people register hours and expenses from the app, the office approves in one view, and invoicing runs per period. We set this up with you during the demo.