Staffing software

What is staffing agency software - and what does it cost?

Staffing agency software brings shift booking, hours, invoicing and payroll into one place, so the same hour is not typed three times. Here is what it has to do, what Staffly costs, and when it is not worth it.

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Definition

What staffing software has to do

Staffing agency software is the booking system and back office of a temp agency: it tracks who is free, who holds the right certificates, which hours the customer approved, and what has to be invoiced and paid out. If it cannot take the hour all the way from shift to invoice and payroll, the rest stays manual.

  • Booking shifts and orders - who can take it, and who is free
  • The temps' own registrations from their phone
  • Customer approval of hours, without email threads
  • Invoices straight into the accounting system
  • Payroll on the same approved hours
Price

What does staffing software cost?

Most Danish staffing systems do not publish a price. Staffly does: 995 DKK/month for Starter, 5,995 DKK/month for Pro and 9,995 DKK/month for Enterprise. Users and employees beyond the included ones are billed per unit, so the price follows the size of the agency - not how many modules you switched on.

  1. 1Starter 995 DKK/month - hours and payroll, no invoicing
  2. 2Pro 5,995 DKK/month - shifts, hours, invoicing and cashflow
  3. 3Enterprise 9,995 DKK/month - the whole agency, suppliers included
  4. 4Custom - only the modules you use, priced on your setup
  5. 5No lock-in period, and nothing to pay for modules you turned off
Honestly

When is staffing software not worth it?

Below roughly ten temps and with a single customer, a spreadsheet is cheaper, and it should be allowed to be. Staffing software pays for itself once the number of approvals, invoice lines and payroll entries is larger than one person can hold in their head - typically once you have several customers who each approve hours their own way.

  • Few temps and one customer: stay on the spreadsheet a while longer
  • Only time tracking and payroll: take Starter, not the whole suite
  • No external workforce: you do not need supplier management
  • If you only need two modules, pay for two - not for ten
Integrations

What does staffing software have to connect to?

Staffing software that does not talk to accounting and payroll just moves the typing somewhere else. Staffly sends the invoice straight to e-conomic or Billy and payroll to Salary.dk, on the same approved hours the customer signed off.

What agencies ask first

Can the customer approve hours?

Yes - in their own portal, per contact.

Can temps see shifts on their phone?

Yes, in the iOS and Android app.

Can we use subcontractors?

Yes, on Enterprise - without creating their staff.

Do we get margin per temp?

Yes: per temp, per order, per month.

Is data held in the EU?

Yes, on Google Cloud in Europe.

Can we switch modules off?

Yes - a module you turned off is not in the menu.

Frequently asked questions about staffing software

It varies, and most vendors do not publish a price. Staffly costs 995 DKK/month for Starter, 5,995 DKK/month for Pro and 9,995 DKK/month for Enterprise, with extra users and employees billed per unit.
A booking system covers the shift: who takes it and when. Staffing software takes that same shift on to approved hours, invoicing and payroll. Staffly does both, so the hour is typed only once.
Yes. Staffly creates the invoice directly in e-conomic or Billy from the hours the customer approved, so no invoice lines are typed by hand.
It depends how many modules you take on. An agency starting with shift planning, hours and invoicing is typically running within a few weeks - the customer records and employee master data are what take the time.
No. A module you switch off is not in the menu, and you do not pay for it. The Custom plan exists precisely for agencies that only need a few.

See staffing software that takes the hour all the way

From booking to approved hours, invoice and payroll - in 30 minutes.

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